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| Panoramic Calendars: 2010 Cool Sites: Mountains, Trees, Water, Chicago, New York City, Seattle, Italy, Ireland, The West National Parks. |
| Traditional Large Format Calendars: 2010 City Events and Travel & Events and Special Interest: Twin Cities, Boston, California, Florida, Minnesota, New England, Pacific Northwest, Texas, Michigan, The Carolinas, The Appalachian Trail, Roller Coasters, A Walk in Paris, A Walk in New York City, A Walk in Paris, A Walk in London.
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| Please note:
As the submissions arrive we begin our editing process. Following an initial edit, we will return as many images as possible and only hold images that we feel have potential (no guarantee) for use. After completing a title's layout, we will contact you for permission to use. * Files submitted on disk for review only can be "LOW-RES". We require meta data fields with all images (CD's and light boxes) that include the photographer's name, the location, and a reference number for each image. On your attached submission paperwork, please indicate which files are original digital shots and which are scans of existing transparencies. We may request the transparency or a copy for our factory to scan as per their specifications. * Any final images selected will have to be submitted as "HIGH-RES" (300dpi at the calendar's final size plus four sides' bleed), CMYK and TIFF/EPS format. Calendar's final size: Coolsites Calendar: 6.5 x 15 inches. Travel & Events Calendar: 14 x 10.25 inches. For planning purposes, Cool Sites layouts are scheduled to be finished by 12/1/09 and City Events and Travel & Events by 3/1/10. We will then do a bulk return of all unused images in May of 2010. The color separation process begins in March, pre-press work in April and printing in May and June. Prior to printing you will receive a summary listing of all selected images to assist you in generating an invoice to Shearson. Upon publication, all photography invoices are scheduled for September payment. Please understand that due to timeline detailed above we may need to hold your images for a number of months. |
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| In order to keep low-run titles in our collection (ultimately benefiting our photographers), we’ve decided to modify our fee schedule to more accurately reflect an individual calendar's revenue. The following fees are based on our 2009 print totals. We will finalize fees based on actual print runs in May when we send out summarized photography usage statements. Print runs of less than 4,000: Large monthly - $200.00 Cover - $300.00 (Titles include: Seattle, Carolinas, Michigan, Pacific Northwest, Ireland, The West National Parks, A Walk in London, Appalachian Trail, Chicago, Texas, Florida, Roller Coasters) Print runs of more than 4,000: Large monthly - $250.00 Cover - $350.00 (Titles include: Mountains, Water, New York City, Italy, California, New England, Boston, Twin Cities, Minnesota, A Walk in Paris, A Walk in Rome) Fees for the cover image include the usage as a large monthly image inside. All large monthly images are used on the back cover as a year-at-a-glance to enable customers to see what is pictured inside as the calendars are shrinkwrapped. One is also used as a sample month on the back cover as well. We use the cover images images in our print catalog and all wall calendar images are displayed on our electronic catalog (our website). These marketing uses are covered by the above fees and are intended to increase our print runs and ultimately our fees to our photographers. We will watermark a Shearson Publishing copyright as requested on any images displayed on the site. Exclusive calendar usage for the calendar year is necessary for cover images only. We will not be accepting submissions of transparencies unless they are numbered. Volume discounts and single photographer/agency titles will be managed on an individual basis. |
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| Shearson Publishing is always eager to hear from new photographers and to see their work. We work with a small core group, but we are constantly looking for new talent to compliment this group. We accept transparency material in formats from 35 mm to 8 X 10's and also photo CD's. We suggest that you initially submit up to 40 of your best for evaluation. This should represent (at most) 5% of your current stock files. Please note that we do not accept or pay research fees. When submitting be sure to send a list of your images and image numbers to better ensure the care of your photography. All images must be numbered on the images mount along with your name and/or agency. Return postage should also be enclosed. Please edit your work carefully and send only those transparencies that fit our calendar subjects. Please note that we make frequent rejections of photographers, for the most part due to image quality or subject matter. Please review our titles and style on our calendar pages. If we choose to work with you after this initial submission, the photographer will pay for all future submissions and we will pay for all returns. The utmost care will be taken of your material but we will not be liable for any loss or damage while in our possession. We have limited liability and suggest that you carry your own insurance. We also suggest that you only send duplicates as further protection against loss or damage. |
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| Shearson Publishing Digital Submissions Guidelines Image capture format: In-camera JPEG files are sufficient for our needs. Industry-wide best practices for capture formats are discussed at http://www.updig.org/guidelines/ir_same_page_resolution.html We want to be able to view lo-res images at a height of at least 400 pixels when we click on them to view in detail.
File naming: You may use your own filenaming schema. We advise you to place your own image identifier in the IPTC 'Document Title' field. (In Photoshop, use the File Info command.) We will assign our own file naming system after we choose images and receive final hi-res files. Industry-wide best practices for file naming are discussed at http://www.updig.org/guidelines File delivery format: Please deliver the image files to us in TIFF (.tif) format. Industry-wide best practices for delivery formats are discussed at Image resolution: We print with halftone screens of 200 lines per inch. Therefore, we request that submitted images have a resolution between 260 and 400 pixels per inch with the image at the actual height and width settings that will be used in print. Please set the color depth to 8 bits per channel. Industry-wide best practices for resolution are discussed at Industry-wide best practices for color spaces and profiles are discussed at Sharpening: Please apply only capture sharpening. Industry-wide best practices for sharpening are discussed at http://www.updig.org/guidelines Metadata: Please include the following types of metadata with your images: Caption and Description Location, City, State-Province, Country, Country Code Industry-wide best practices for metadata are discussed at http://www.updig.org/guidelines Releases: Model releases are not required. Please obtain a property release as specified in details below, and make a reference in the metadata. Although model releases and property releases are not legally required for editorial use of images, we encourage you to obtain releases when you can, and to keep them permanently. If there is a question about releases (such as art pieces), we will clear before using. Industry-wide best practices for releases are discussed at http://www.asmp.org/releases. Guide prints: You may submit a guide print if you wish. Industry-wide best practices for guide prints are discussed at http://www.updig.org/guidelines/ph_cmyk_proofs.html. File transfer method: We prefer that your images be delivered to us via CDR/DVDR sent by postal mail. Additional notes: If you have questions, please call us. We can set up an ftp box for you to send images or we can also view lightboxes which you can set up by calendar title or subject matter. If using light boxes,we would like to have instructions that show how we can download images that we are interested in using. Please include a contact name and phone number for inquiries and follow-up. |
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To: Photographers From: Shearson Publishing Based on the events of September 11, 2001, many insurance companies are revising their rates upward, prompting us to review our insurance program regarding images while they are in our possession. At any point in time we might have up to 3,000 images in our possession many of them originals. We have repeatedly notified our photographers that duplicates are sufficient for our publishing needs. However, due to the expense of duping, it is not an option for many of you to send us only duplicates. Therefore, the burden of accepting originals at a $1,500. per image replacement cost has been placed on us. Since it is now a financial impossibility to fully insure this amount - $3,000,000. At the top end - we are taking a different approach. Our total coverage is now $200,000. This covers loss or damage for a small amount of images. Any loss or damage will be negotiated with the individual photographer. We will insure for the cost of dupe images lost/damaged on the following scale (these figures are based on prices from the top photo house in Minneapolis) and will cover remounting: 35mm - $5.00 each 4 X 5's - $35.00 each 8 X 10's - $42.00 each Since images are the lifeblood of your business, you should have your own insurance in place to cover the cost of originals if you want to continue to send these to us. In 15 years of business we have never had a claim, however accidents do occur. All of the insurance companies we have contacted do not cover acts of war. Also, the major package carriers - Fed Ex, Airborne, DHL and UPS as well as the US Postal Service - do not insure images while in transit, further amplifying the need for self-insurance. We also have been advised to inform you of the measures / procedures we take in-house in our handling of images to insure their safety. This may reassure you that we do the utmost at our end. First, as we do our initial editing, we take no images out of their sleeves. We verify the count and then the images we do choose to hold are placed into sealable plastic bags. These in turn are placed in appropriate folders and then go into a steel filing cabinet. When we return the outs we count and send a recap form verifying count and what we are currently holding. We try to do the initial edits on a timely basis to keep the number of images in our possession at any one time to a minimum. Our procedures in doing this will improve now that we are in a new space that is better organized. We hope this reassures you, and we are open to suggestions on how we can continue to improve our photo library operations. Please sign the following waiver and make a copy for your files. Please send to us the original along with your submission. Print photographer name and/or agency_________________________________ Signature_____________________________________Date________________ |